Vendor Management
Platform for Faster,
Compliant Procurement
Procurement, finance and vendors work from one tracked workflow, so nothing stalls in the handoffs.
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60%
Faster Vendor Onboarding
40%
Reduction in Invoice Processing Time
Integration Status
Connect your ERP, finance systems, payment gateways, and document repositories into one end-to-end vendor management workflow.
Powerful Features Built for Enterprise Teams
Everything you need to onboard, manage, and pay every vendor your business works with.
Vendor Onboarding Portal
Centralized, configurable onboarding forms by vendor type or region with workflow-driven approvals and a complete digital audit trail.
PO Creation and Management
Create and assign purchase orders directly from the portal, link them to vendors, track delivery status, and maintain audit-ready PO history.
Invoice and Payment Tracking
Vendors raise invoices against approved POs, upload supporting documents, and track status from Submitted through to Paid in real time.
Finance Approval Workflow
Multi-department invoice validation with automated matching, auto-reminders for pending approvals, and payment confirmation visible to all parties.
Smart Dashboard and Analytics
Real-time insights into outstanding invoices, pending approvals by department, vendor performance metrics, and payment timeline exceptions.
Compliance and Document Management
Dynamic compliance templates, document expiry alerts, and a centralized vendor document repository with full version history and export-ready audit logs.
One Platform to Connect Vendors, Procurement, and Finance
VendorHub is a unified, intelligent vendor management system that connects vendors, procurement teams, and finance departments in one seamless workflow, from onboarding through to final payment.
Seamless Integration with Your Existing Systems
Connect VendorHub with your enterprise tools in minutes, not months.
SAP / Oracle ERP
Sync PO data, financial approvals, and vendor master records directly from your ERP to eliminate duplicate data entry and reconciliation errors.
Finance and Payment Gateways
Connect payment systems to automate invoice release, track payment confirmation in real time, and give vendors instant visibility into fund status.
Document Repositories
Centralize vendor compliance certificates, contracts, and supporting documents by linking VendorHub to your existing document management systems.
HRMS
Sync employee and department data to automate approval routing, ensure the right stakeholders validate every vendor document and invoice.
Built for Every Stakeholder
Capture intent across every role with workflows tailored to each stakeholder's vendor management needs.
Procurement
Onboard vendors, manage a centralized vendor database, issue POs, track delivery confirmations, and maintain a complete approval history in one place.
Finance
Validate invoices against POs, manage multi-currency and tax rules, track payable status in real time, and release payments with zero manual follow-up.
Vendors
Submit documents through a self-service portal, review and acknowledge POs digitally, raise invoices, and track payment status without calling anyone.
Leadership
Monitor vendor performance metrics, compliance status, outstanding liabilities, and procurement cycle times through a real-time executive dashboard.
One Platform. Multiple Enterprise Solutions.
Services that power what we build for you
Need Help Choosing the Right Setup?
Our experts will help you integrate VendorHub with your existing systems.
Talk to Our ExpertsDrive Faster Procurement and Full Vendor Compliance
Measurable business impact from day one.
60%
Faster Vendor Onboarding
40%
Reduction in Invoice Processing Time
100%
Audit Trail and Compliance Visibility
100%
Improvement in Vendor Satisfaction and Trust
Start Managing Every Vendor Relationship from One Place
Streamline onboarding, eliminate invoice delays, and achieve full procurement compliance today.
Frequently Asked Questions
What is Quarks VendorHub?
Quarks VendorHub is an AI-powered vendor management platform that connects vendor onboarding, purchase orders, invoice approvals, compliance documents, and payment tracking in one place. It helps procurement and finance teams manage the vendor lifecycle with better visibility, automation, and audit readiness.
How does VendorHub match vendor invoices with purchase orders before payment?
VendorHub supports invoice workflows linked to approved purchase orders, helping finance teams validate invoices before payment. Its invoice tracking and approval processes improve visibility into discrepancies and outstanding approvals. Confirm the exact automated matching rules with the product team before publishing.
How does VendorHub help businesses track vendor compliance documents and expiry dates?
VendorHub centralises vendor compliance documents, maintains document version history, and provides expiry alerts. Procurement and compliance teams can monitor document status, follow up on expiring certificates, and maintain audit-ready records in one place.
Can vendors track purchase orders, invoice approvals, and payment status themselves?
Yes. VendorHub provides a self-service portal where vendors can submit supporting documents, raise invoices against approved purchase orders, acknowledge orders, and track invoice status through to payment. This reduces the need for repeated calls and emails to procurement and finance teams.
Can VendorHub integrate with SAP, Oracle ERP, and existing finance systems?
VendorHub is designed to connect with SAP and Oracle ERP systems, finance and payment gateways, and document repositories. These integrations help synchronise purchase orders, vendor records, financial approvals, and payment confirmations while reducing duplicate data entry.
How does VendorHub reduce delays in vendor onboarding and invoice approvals?
VendorHub uses configurable onboarding forms, workflow-based approvals, automated reminders, and invoice tracking to help teams identify pending tasks and reduce manual follow-ups. A shared view of approval status helps procurement and finance coordinate work more efficiently.
How can procurement teams monitor vendor performance and outstanding payments in VendorHub?
VendorHub provides dashboards for vendor performance metrics, outstanding invoices, pending departmental approvals, and payment timeline exceptions. These insights help procurement and finance teams identify bottlenecks, monitor liabilities, and prioritise actions that require attention.
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